How to Express Appreciation to a Coworker Without Being Awkward
Showing gratitude at work doesn’t have to feel forced or uncomfortable. Whether your teammate helped you meet a deadline or lifted team morale, knowing how to express appreciation sincerely can strengthen trust and engagement across the workplace.
1. Be Specific About What You’re Thanking Them For
Instead of a generic 'good job,' mention exactly what your coworker did that made an impact. For instance, thank them for staying late to finalize a presentation or for sharing valuable insights during a meeting. Specific praise demonstrates genuine attention and appreciation.
2. Choose the Right Medium
Consider your colleague’s communication style. Some people enjoy public recognition, while others prefer a private message or quick chat. A brief handwritten note or a thoughtful email often feels more personal than a company-wide announcement.
3. Acknowledge Their Strengths
Highlight the qualities that made their contribution meaningful—organization, creativity, patience, or leadership. This reinforces their value within the team and promotes a positive workplace culture focused on strengths and collaboration.
4. Use Team or Company Channels Wisely
Employee appreciation platforms or team chats are great for brief shout-outs. Keep messages authentic and concise. Avoid overdoing emojis or exaggerated language, which can seem insincere.
5. Return the Favor with Action
Gratitude doesn’t have to be verbal. Offer assistance when they’re under pressure or support their next project. Reciprocal actions build a lasting culture of mutual respect and trust.
6. Encourage a Habit of Appreciation
When gratitude becomes routine, it elevates employee engagement. Encourage regular peer-to-peer recognition programs or end-of-week reflection sessions where colleagues can share thanks in a natural, low-pressure environment.