Talking to a Colleague Who Interrupts in Meetings
Interruptions at work can derail a meeting, reduce focus, and undermine collaboration. Addressing a colleague who frequently cuts in requires tact, professionalism, and assertive communication skills. By approaching the situation constructively, you can restore balance to discussions and ensure everyone’s contributions are respected.
Understanding the Impact of Interruptions
When meetings are disrupted by constant interruptions, valuable insights may be overlooked and participants can feel undervalued. Recognizing the effects—lost productivity and weakened team morale—is the first step before addressing the colleague directly.
Choose a Private and Respectful Setting
Rather than calling them out during a meeting, plan a one-on-one conversation. This gives you space to express concerns without embarrassing your colleague, making it more likely they’ll listen and adjust their behavior.
Use Assertive Communication Techniques
- Be specific: Share examples of when interruptions occurred and how they affected the meeting.
- Use “I” statements: For example, say “I feel my points aren’t being finished when interrupted,” instead of accusing language.
- Remain calm and professional: Keep the focus on improving meeting etiquette, not assigning blame.
Set Expectations in Team Settings
Complement the individual conversation with agreed-upon ground rules for the group, such as giving each speaker time to finish a thought. Introducing a simple meeting etiquette guideline can help foster a respectful environment for everyone.
Encourage Positive Communication Habits
Inviting colleagues to support one another by saying “Let’s hear them finish” or reinforcing respectful dialogue gradually builds a healthier, more productive meeting culture.