Ways to Clarify Expectations with Your Manager Before a Project

Before starting a workplace project, one of the most valuable steps you can take is to clarify expectations with your manager. Clear communication ensures alignment on goals, responsibilities, and deadlines, helping you avoid misunderstandings and perform with confidence. Below are actionable strategies to strengthen manager communication and create a smooth project planning process.

1. Schedule a Kickoff Conversation

Set up a dedicated meeting with your manager rather than relying on casual comments. A structured conversation gives you the opportunity to ask targeted questions, take notes, and establish a shared understanding of the project scope.

2. Confirm Deliverables and Priorities

Ask your manager to specify what the final deliverables should look like and which tasks are of highest importance. This allows you to focus your energy on areas that matter most to stakeholders and ensure your work directly supports team objectives.

3. Discuss Communication Preferences

Not all managers communicate in the same way. Clarify whether they prefer regular status updates by email, quick chats, or weekly check-ins. Adapting to their style improves efficiency and reduces misinterpretations during the project.

4. Clarify Success Metrics

Define what success looks like from your manager’s perspective—whether it’s meeting deadlines, staying within budget, or achieving specific performance outcomes. Knowing the evaluation criteria helps you prioritize and measure progress accurately.

5. Align on Potential Challenges

Proactively ask what obstacles might arise and how your manager would like you to handle them. This shows initiative and reduces surprises along the way, keeping both you and your manager more confident in the plan.

FAQ

Why is it important to clarify expectations with your manager before a project?

Clarifying expectations ensures you understand project goals, responsibilities, and priorities from the start. This alignment helps you avoid rework, reduces stress, and sets a clear pathway to success.

What questions should I ask my manager when clarifying expectations?

You can ask about the project’s primary objectives, anticipated challenges, preferred communication style, metrics for success, and required deadlines. These questions help you uncover both explicit and unspoken expectations.

How often should I update my manager during a project?

The frequency depends on your manager’s preference and the project timeline. Some prefer weekly updates, while others may want quick progress notes more frequently. Always ask upfront and adapt to their communication style.

TGBA.IO